Operations Coordinator

The Operations Coordinator will provide essential support and administrative assistance to the Saskatoon operations and Rook I project leadership teams. This role focuses on supporting planning,monitoring, and reporting activities, ensuring effective management of documentation and communications, and ensuring that actions and deadlines are met.

The Operations Coordinator will be responsible for maintaining accurate and up-to-date records, preparing reports, and coordinating activities in compliance with NexGen standards, requirements, and expectations.

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• Support team activities by tracking and reporting on plans, milestones, and schedules.
• Oversee and maintain organized files and documents, including the management of file-sharing platforms.
• Ensure all documentation—such as reports,presentations, plans, submittals, and document logs—is accurate and up to date.
• Review and develop a thorough understanding of NexGen standards and documentation requirements to ensure compliance.
• Coordinate, prepare, and distribute regular project progress reports, including contractor hours.
• Maintain overall project awareness to keep leadership informed about project status.
• Assist with meeting preparation and actively participate in meetings as required.
• Monitor and manage incidental and urgent project expenditures as directed.
• Prepare service entries, purchase requisitions,reservations, and goods receipts as needed.
• Maintain the external supplier SharePoint site in alignment with company standards, policies, and guidelines.
• Ensure the implementation of document control discipline for the project.
• Collaborate with the Integrated Management System team.
• Perform other duties as assigned.

• Acceptable combination of education and previous experience.
• A minimum of 3 – 5 years working as a Coordinator or equivalent role in projects and construction environment.
• Excellent computer skills including proficiency in MS Office (Outlook, Excel, Word, PowerPoint, etc.)
• Some mobility is required, must be willing to travel to and work at the Rook I Project site when needed.
• Strong organizational skills with excellent attention to detail.
• Flexibility to adapt to changing priorities and work in a challenging environment.
• Effective communication and people skills.

Communication‍

• Communicates in an open candid and consistent manner with impact to inform, enroll, coach,and inspire.
• Effectively builds rapport and appropriately delivers information (oral and written) in a timely, well-organized, thoughtful, and engaging manner.

Team Effectiveness

• Works collaboratively across functional teams, embracing unique talents and diverse perspectives, to achieve common goals.
• Takes a proactive approach to building relationships by actively participating as a prepared team member, demonstrating flexibility and respect for different work styles.

Work Management

• ‍‍Plans,manages and follows through to ensure the flow and timely completion of activities to deliver successful work results.
• Maintains quality and safety standards to ensure NexGen's Elite Standards are met across all work streams.
• Demonstrates flexibility and adaptability.

Personal Accountability

• Takes responsibility for own actions and outcomes.
• Maintains effective and professional approach, demonstrating resilience and accountability in a fluid fast paced work environment.

 Analytical/Critical Thinking

• ‍‍Able to identify, articulate and problem solve for complex situations with consideration for outcomes.
• Provides clear and informative explanations to support effective decisions in line with company objectives.
• Uses creative, conceptual, and/or inductive reasoning.

 Functional & Technical Skills

• Applies specialized knowledge in own area of expertise and openly shares information and knowledge with others.