Role Overview
Reporting to the Documents & Records Lead, the Information Specialist will perform document control tasks for our Integrated Management System and provide basic SharePoint administration support. This role ensures that controlled documents and records are properly maintained, accessible, and compliant with internal document and records management processes while supporting collaboration and knowledge sharing through SharePoint and Omega 365. The Specialist is a detail-oriented, independent, and proactive professional.
LOCATION
This is a 1 year contract role based in our Saskatoon, Saskatchewan office.
LOCATION
This is a 1 year contract role based in our Saskatoon, Saskatchewan office.
Key Responsibilities
(Including but not limited to)
- Maintain and update controlled documents (procedures, work instructions, guidelines, forms, templates, etc.).
- Ensure revision control, accuracy, and compliance with NexGen’s document management process.
- Track document approvals, revisions, and publication.
- Provide guidance and support to Omega 365 users for effective document life cycle management.
- Create and support electronic forms (JotForm) in accordance with NexGen standards.
- Assist in and maintain SharePoint sites, libraries, metadata, and lists.
- Provide basic SharePoint configuration troubleshooting and user support.
- Assist in migrating files from various sources to SharePoint.
- Provide guidance on document management and SharePoint best practices.
- Maintain quick reference guides and/or provide orientation to Omega 365 and SharePoint.
Skills, Knowledge and Expertise
- Preferred diploma in Library Science, Information Management, or related field.
- 1–3 years in document control, records management, or SharePoint administration.
- Proficient in Microsoft Office Suite. Including:
- Microsoft SharePoint – proficient in managing collaborative websites, workflows, lists, groups, and other features.
- Microsoft Excel – basic skills in data tracking, reporting, and analysis.
- Microsoft Teams – effective use for communication, meetings, and collaboration.
- Understanding of SharePoint site configuration and library management.
- Experience with electronic document management systems (EDMS) such as SharePoint, Omega 365, OpenText, etc.
- Experience with metadata management and application.
- Experience with electronic form creation software such as JotForm, SiteDocs, Nintex, etc.
- Strong attention to detail and organizational skills.
- Ability to work independently and collaboratively.
Core Competencies
Communication
- Communicates in an open candid and consistent manner with impact to inform, enroll, coach, and inspire.
- Effectively builds rapport and appropriately delivers information (oral and written) in a timely, well-organized, thoughtful, and engaging manner.
Team Effectiveness
- Works collaboratively across functional teams, embracing unique talents and diverse perspectives, to achieve common goals.
- Takes a proactive approach to building relationships by actively participating as a prepared team member, demonstrating flexibility and respect for different work styles.
Work Management
- Plans, manages and follows through to ensure the flow and timely completion of activities to deliver successful work results.
- Maintains quality and safety standards to ensure NexGen's Elite Standards are met across all work streams.
- Demonstrates flexibility and adaptability.
Personal Accountability
- Takes responsibility for own actions and outcomes.
- Maintains effective and professional approach, demonstrating resilience and accountability in a fluid fast paced work environment.
Analytical/Critical Thinking
- Able to identify, articulate and problem solve for complex situations with consideration for outcomes.
- Provides clear and informative explanations to support effective decisions in line with company objectives.
- Uses creative, conceptual, and/or inductive reasoning.
Functional & Technical Skills
- Applies specialized knowledge in own area of expertise and openly shares information and knowledge with others.
About NexGen
NexGen Energy is a Canadian company focused on optimally developing the Rook I Project into the largest, low-cost producing uranium mine globally, incorporating the highest levels of environmental and social governance. The Company has a strong portfolio of highly prospective projects, including the Company's 100% owned Rook I property that is host to the high-grade Arrow Deposit (discovered February, 2014), South Arrow (discovered July, 2017), Harpoon (discovered August, 2016), Bow (discovered March, 2015), and the Cannon area (discovered April, 2016).
NexGen is listed on the Toronto Stock Exchange, the New York Stock Exchange under the ticker symbol NXE and on the Australian Securities Exchange under the ticker symbol NXG, and is headquartered in Vancouver, British Columbia, with an operations office in Saskatoon, Saskatchewan.